how to add email signature in outlook mac

How to Add an Email Signature in Outlook for Mac

Adding an email signature in Outlook for Mac is a simple process that can enhance your professional online presence. In this article, we will guide you through the step-by-step process of creating and setting up an email signature in Outlook for Mac.

To get started, open Apple Mail on your Mac by selecting the Mail icon from the top menu bar. This will open the Preferences window where you can set up your email signature.

Step 1: Create a New Signature

In the Preferences window, click on the Signatures tab and then click on the 'New' button to create a new signature. This will open a new window where you can design and format your email signature.

Step 2: Design Your Email Signature

In this window, you can add text, images, and hyperlinks to your email signature. To add text, simply start typing in the box at the top of the window. You can also use the font and color options to customize the appearance of your text.

To add an image, such as a company logo, download the file to your Mac first and then drag it into the preview section on the right-hand side of the window. Resize the image as needed by dragging its corners.

Step 3: Format Your Email Signature

To change the font type and color of your text signature, highlight the text you want to update and then click on the 'Format' button at the top of the screen. This will open a menu with options for font style, size, and color.

You can also add hyperlinks to specific words or phrases in your signature by clicking on the 'Edit' option from the heading and then selecting the text you want to link.

Step 4: Preview and Save Your Email Signature

Once you have designed and formatted your email signature, click on the 'Preview' button at the top of the window to see how it will look in an actual email. Make any necessary changes and then click on the 'Save' button to save your new signature.

Step 5: Set Up Your Email Account

To use your new email signature, select the account you want to use it with from the list of accounts linked to Apple Mail. This can be found in the column on the left-hand side of the Preferences window.

If you have multiple email accounts set up on your Mac, you may need to drag the new signature to an email account before it can be used.

Tips and Variations

It is also possible to create multiple email signatures for different corporate email communications. To do this, simply repeat the process above for each new signature you want to create.

If you have trouble finding the Signatures tab in Apple Mail, you can read our step-by-step guide on how to create email signatures for Macs for more information.

By following these simple steps, you can add a professional and personalized touch to your Outlook emails using an email signature.

How to add email signature in outlook mac